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Terms & Conditions

Terms & Conditions

These terms and conditions set out how we carry out our services.

On completing and submitting our online application form we will check your claim and, if appropriate, refer you to one of our Legal Partners (solicitors who specialise in housing disrepair claims) who will advise you and act on your behalf to help try and secure the repairs you need as well as any compensation you are entitled to.

The information in this pack sets out the terms on which we will assist you. Please read it carefully and let us know if anything is unclear.  

1.  Our Service

 1.1    The services we provide
 1.2    The services we do not provide

2.  Fees 

            2.1   How we are paid
            2.2   Our Legal Partner’s charges

3.  Cancellation Rights

4.  Regulatory status and complaints 

            4.1   Data protection
            4.2   Our status
            4.3   Our regulator
            4.4   Our Professional Indemnity Insurance
            4.5   Complaint handling

1.      Our Service

1.1    The service we provide

On receiving your application we will contact you by phone, email, text or video call to take full details of the disrepair you are suffering and the efforts you have made to get your Landlord to make the necessary repairs. We will also explain what photographs you will need to take and send to us.

On receipt of supporting photographs we will carefully consider all the information you have provided to make an initial assessment on whether you have a reasonable chance of succeeding in a housing disrepair claim.

We will then liaise with our Legal Partners who will confirm if they are happy to offer to act on your behalf by way of a no win no fee agreement, and if they are we will send you by the Legal Partner’s Solicitor’s Information Pack (full details of how the solicitor will act for you, their terms and conditions and no win no fee agreement) for your consideration. 

Once you have signed these documents electronically then we will pass the matter to the solicitor who will contact you and will start acting on your behalf to try and secure the repairs and compensation.

Where required we will provide ongoing administrative support to the Legal Partner.

1.2    The services we do not provide

Although we are a firm of solicitors we will not provide you with any legal advice in relation to your housing disrepair claim, or any other matter, and will not act for you in your claim. 

All advice and work needed to try and secure repairs and/or compensation will be provided by our Legal Partner once the matter has been passed to them in accordance with paragraph 1.1 above.

Our Legal Partners have certain criteria they apply before they are willing to act for you on a no win no fee basis in a housing disrepair claim. If for any reason we do not feel that we are able to refer you to one of our Legal Partners this is by no means a definitive legal opinion on the strength of your claim and you should always seek alternative advice as there may be other ways available for you to obtain redress. 

2 .     Fees

2.1     How we are paid

We will not charge you for any of our services.

We will receive a payment from the Legal Partner if we pass your matter to them, in accordance with paragraph 1.1 above. A payment is made directly to us by the Legal Partner at the start of your claim.

2.2      Our Legal Partner’s charges

The Legal Partner will act for you by way of a no win no fee agreement, meaning that so long as you comply with the terms of that agreement (full details will be provided within the Solicitor’s Information Pack) then the Legal Partner will not charge any fees if your case is unsuccessful. 

Where your claim is successful then the Legal Partner will charge you a fee of up to 35% plus VAT of any damages you are awarded or agree to accept in settlement of your claim.

3.     Cancellation Rights

You may cancel this agreement at any time, at no cost to you, in writing, by telephone or by email. Our contact details can be found on our website www.disrepair.uk

We may decide at our discretion not to introduce you to one of our Legal Partners or to act for you in any way. We will act reasonably in taking such a decision and will notify you promptly.

The Legal Partner will provide you with separate cancellation rights which will be detailed in the Solicitor’s Information Pack.

4.     Regulatory Status and complaints
4.1     Data Protection

We use the information you provide primarily for the provision of our services to you and for related purposes including:

   Updating and enhancing client records.
   Analysis to help us manage our practice.
   Statutory returns.
   Legal and regulatory compliance.

Our use of that information is subject to your instructions, Data Protection legislation and our duty of confidentiality. Please note that our work for you may require us to give information to third parties such as our Legal Partners, expert witnesses or other professional advisers. In addition, those external firms or organisations and others may conduct audit or quality checks on our practice. These external firms or organisations are required to maintain confidentiality in relation to your files. 
You have a right of access under data protection legislation to the personal data that we hold about you.
We may from time to time send you information that we think might be of interest to you. If you do not wish to receive that information please notify our office in writing.
Your digital information will be retained for a period of 6 years and will then be digitally encrypted so no longer available.
We place great importance on protecting information that is supplied to us and treat the handling of personal information very seriously and will always act in accordance with the GDPR.
In line with GDPR regulations, any personal information you provide  to us will be used to enable us to assist or deal with any service that you have requested from us including that which is needed by a third party providing a product or service and working on our behalf.  Your personal information will be kept confidential and stored securely until a time it is no longer required under the Act and will only be disclosed without your specific approval in circumstances that are necessary by law or in compliance with a regulatory or legal process.

Your right to the information we hold on you
The GDPR provides you with a right to receive details of any personal data we are holding for you.  Please contact us at kirsten@fairplane.co.uk, or write to us at our registered office if you would like to see the information held.  If you feel any information we hold about you is incorrect similarly please contact us at the same address.
For more information regarding our privacy policy or our GDPR policy please refer to our website www.disrepair.uk or contact us on 0203 074 1100 and will happily send out to you details via post or email. 

4.2     Our Status

Disrepair.uk is a trading name of FairPlane UK Limited which is a limited company incorporated in England and Wales under Company Number: 9365728 operating as a solicitor business, authorised and regulated by the Solicitors Regulation Authority under registration number SRA 620400.

4.3     Our Regulator

All of the services we provide to you are authorised and regulated by the Solicitors Regulation Authority. The Law Society of England and Wales is a designated professional body for the purposes of the Financial Services and Markets Act 2000.  The Solicitors Regulation Authority is the independent regulatory arm of the Law society.  The Legal Ombudsman deals with complaints against Lawyers.

4.4    Our professional indemnity Insurance

We hold £3,000,000 of Professional Indemnity Insurance. We will provide details of the insurer and their contact details should you use our services. 

4.5    Complaint handling
This firm is committed to offering high quality services and client care, however if you are unhappy with any aspect of the service we have provided for you, or about any charges we make, then please contact Daniel Morris by telephone on 0203 074 1100, or by e-mail daniel@fairplane.co.uk or by post to our office. We have a procedure in place which details with how we handle complaints which is available on our website www.disrepair.uk. 

We have eight weeks to consider your complaint, but if we have not resolved it within that time or you are not satisfied with our handling of your complaint, you can ask the Legal Ombudsman, (Legal Ombudsman, PO Box 6806, Wolverhampton, WV1 9WJ www.legalombudsman.org.uk E-mail - enquiries@legalombudsman.org.uk Tel: 0300 555 0333) to consider the complaint. Normally, you will need to bring a complaint to the Legal Ombudsman within six months of receiving a final written response from us about your complaint or within six years of the act or omission about which you are complaining about (or if outside of this period, within three years of when you should reasonably have been aware of it).
We will not charge you for our services, but as a firm of solicitors we are under a duty to inform you that if we were to so you would have the right to challenge or complain about our bill, and you would have the right to apply for assessment of our bill under Part III of the Solicitors Act 1974. 

Any claim for costs or dispute regarding this agreement will be governed by English law and the courts of England and Wales will have sole jurisdiction to determine any claim or dispute which may arise.

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